Job Opportunities at CareerMine, Accounts & Admin Assistant

Accounts & Admin Assistant
Location
Other Dar es Salaam District Dar Es Salaam
Description
Job Details:

Looking for an experienced accounts and admin assistant to join a leading company based Tanzania. The business is based in Tanzania, but the position will be based in Jet Park, Johannesburg and the position is available immediately. Salary will be negotiated on qualifications and work experience. The business deals in mining and drilling related equipment.

The Person Will be Required to Among Others:

• Working with spreadsheets, sales and purchase ledgers and journals
• Preparing statutory accounts
• Calculating and checking to make sure payments, amounts and records are correct
• Responsibility for petty cash including maintenance of petty cash records and completion of a cash reconciliation at each month end
• Ensure the Trial Balance is up to date at each month end and prepare relevant reports for review by the Financial Accountant and / or the Finance Director
• Preparing the monthly bank reconciliation for review by the Financial Accountan
• Assist the Financial Accountant in preparing the Year‐end audit file to ensure that all information is ready and available in time for the statutory audit
• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
• Prepare and send outgoing faxes, mail, and courier parcels
• Forward incoming general e-mails to the appropriate staff member
• Purchase, receive and store the office supplies ensuring that basic supplies are always available
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to management and other staff
• Make travel, meeting and other arrangements for staff
• Coordinate the maintenance of office equipment
• Use computer software to prepare invoices and financial statements
• Code and file financial material according to established records management procedures
• Process accounts payable ensuring timeliness and accuracy of information
• Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
• Assist with financial reports as required
• Month end duties as required

Candidate Requirements:

• Knowledge and experience of complete financial functions (Debtors, Creditors, Cashbook and Payroll)
• Basic understanding of accountancy and book-keeping
• 2+ years’ experience as an Accounts Assistant
• Sound knowledge and experience using Pastel
• Excellent interpersonal skills – to deal with customers and external contacts
• Good organisational skills and ability to work to, and sometime implement own processes.
• Must be willing to assist with other administration functions such as general admin, travel arrangements, filing etc.

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